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--- course:congress_setup:operations_manual:session_room:technician [2017/02/26 16:36] – [Setup countdown timer] don.lee
+++ course:congress_setup:operations_manual:session_room:technician [2025/10/19 18:32] (current) – [Session Presentation] don.lee
@@ Line 1: / Line 1: @@
 ====== Technician - Session Room Operation Manual ======
-<note important>The Speaker Ready Room System (SRRS) ONLY accept PowerPoint presentation file. Mac Kyenote file is NOT supported yet.</note>
+<note important>All presentations should be using PowerPoint file.</note>
@@ Line 10: / Line 8: @@
 <code>
 Duties:
-  * To download the presentation file from server.
+  * To download the presentation file with Event Presenter app.
   * To read any "Note to Operator", if any.
-  * To setup countdown time for each presentation.
+  * Operate the countdown timer (Event Speaker Timer app) for each presentation.
   * To open the online polling, if need.
 </code>
-==== Download Presentation file ====
+==== Session Presentation ====
-  * Open the Google Chrome browser and open the SRRS URL.
+<note important>Event Presenter will auto sync any updated presentation files on server. But you should still check the file before each session starts to make sure they are in good conditions.</note>
-  * Login with username and password (session/session).
-  * Wait for the display of the full Session list.
-  * Filter the session list by venue, date and time.
-  * Click the current session will display a list of presentation topics.
-  * If a file is uploaded for that topic, it will be displayed in "Blue" color.
-  * Click the topic will download the presentation file.
+For detailed operation, follow the guideline at https://eventpresenter.app.itcarer.com/
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.12.44_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.13.42_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.15.32_pm.png?200|}} |
-| Top menu | Session list | Filter by Venue and Date |
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.18.23_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.18.29_pm.png?200|}} |
-| Topic without file | Topic with file |
 ==== Note to Operator ====
-  * If there is any specific note about that presentation topic, a "Dialog" icon will be displayed next to the topic name.
+<note important>Sometimes, Speaker may have special instruction.</note>
-  * Click the icon will popup the specific instruction.
+  * If there is any specific note about that presentation topic, it will be display on top of the right-hand panel.
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.31.55_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.32.32_pm.png?200|}} |
-| Topic with Note | Note to operator |
 ==== Setup countdown timer ====
-  * On top of each topic, it will show the "duration" as either 10 minutes or 10+2 minutes.
+<note important>It is important to start the countdown timer ONLY the speaker starts his/her presentation.</note>
-  * Setup the countdown timer of the total duration, i.e. 10 minutes or 12 minutes in the above case.
-  * Start the countdown timer whenever the Session Chair invites the Speaker to start the presentation.
+  * On top of each topic, it will show the "duration" as either xx minutes or xx+yy minutes.
+    * The first "xx" is the duration of the presentation
+    * The second "yy" (if any) is the duration of Q&A
+  * The Event Speaker Timer app will auto sync with the schedule.
+  * On the bottom of the right-hand panel, there are [start], [pause] and [reset] buttons to control the timer. But you could also use a mobile phone with the app to control it.
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.35.52_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.35.48_pm.png?200|}} |
-| Topic without Q&A | Topic with Q&A |
 ==== Open the online polling ====
@@ Line 68: / Line 57: @@
+===== Video Recording =====
+We use the Blackmagic recorder to record the presentation and the audio signal from microphone.
+Technician inside the session room should
+  * Get 3 new 256GB SD card from speaker ready room.
+  * Insert 2 SD cards inside the Blackmagic slot#1 & #2.
+  * Power on the Blackmagic and check if video and audio signal is good.
+  * Make sure the remaining time is normal (for Codec: ProRes PR, 2 x 256GB SD card should record ~300 minutes)
+  * Press the [Record] button before the start of the first session in the morning.
+  * During lunch break, stop the recording and check the remaining time.
+    * If it is less than half of original time (e.g. 150 minutes), it means the slot#1 card is already full. Take it out and mark it on a paper with venue and sequence. e.g. 209 #1, means room 209, card #1.
+    * Continue the sequence numbering since the first SD card. So on day 2, you might have card #4-6.
+    * ALSO move out the slot#2 card and put it to slot#1. Blackmagic always start recording from slot#1 to slot#2 but will NEVER go back from slot#2 to slot#1.
+    * Insert a new SD card to slot#2. Check the remaining time again.
+  * Press the [Record] button again before the start of the first session in the afternoon.
+  * Press the [Stop] button to stop it at the end of day.
+  * Take out all SD cards from the Blackmagic and then return ALL 3 SD cards to speaker ready room.
+| {{:course:congress_setup:operations_manual:session_room:img_1057.jpg?200|}} | {{:course:congress_setup:operations_manual:session_room:img_1058.jpg?200|}} |
+| {{:course:congress_setup:operations_manual:session_room:img_1061.jpg?200|}} | {{:course:congress_setup:operations_manual:session_room:img_1062.jpg?200|}} |