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| Both sides previous revision Previous revision Next revision | Previous revision | ||
| course:congress_setup:operations_manual:session_room:technician [2017/03/06 12:43] – don.lee | course:congress_setup:operations_manual:session_room:technician [2018/12/15 08:21] (current) – don.lee | ||
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| ====== Technician - Session Room Operation Manual ====== | ====== Technician - Session Room Operation Manual ====== | ||
| - | <note important> | + | <note important> |
| Line 17: | Line 17: | ||
| - | ==== Download | + | ==== Session |
| <note important> | <note important> | ||
| + | |||
| + | |||
| + | ==== Login to System ==== | ||
| * Open the Google Chrome browser and open the SRRS URL. | * Open the Google Chrome browser and open the SRRS URL. | ||
| * Login with username and password (session/ | * Login with username and password (session/ | ||
| + | * Click the top menu [Session Room] button, if need. | ||
| + | |||
| + | ==== Session List ==== | ||
| + | |||
| * Wait for the display of the full Session list. | * Wait for the display of the full Session list. | ||
| - | * Filter the session list by venue, date and time. | + | * Filter the session list by venue and date. |
| - | * Click the current session will display a list of presentation topics. | + | * choose your room name and today from the drop down |
| - | * If a file is uploaded for that topic, it will be displayed in " | + | |
| - | * Click the topic will download the presentation file. | + | |
| + | ^ Top menu ^ Session list ^ Filter by Venue and Date ^ | ||
| + | | {{: | ||
| + | |||
| + | ==== Open Your Session ==== | ||
| + | |||
| + | * After you have filter today' | ||
| + | * Click the [Open] button next to the session theme will display the Topic list. | ||
| + | |||
| + | {{: | ||
| + | |||
| + | * You could click [Reset] button to display all sessions again. | ||
| + | |||
| + | ==== Download Presentation file ==== | ||
| + | |||
| + | * On the topic list, the background color shows the uploaded file status | ||
| + | * if it is not uploaded yet, it will be displayed in " | ||
| + | * if it is newly uploaded, it will be displayed in " | ||
| + | * if you have already downloaded that file, it will be displayed in " | ||
| + | |||
| + | <note important> | ||
| + | |||
| + | {{: | ||
| + | |||
| + | * Click the " | ||
| + | * the color will change from RED to BLUE. | ||
| - | | {{: | ||
| - | | Top menu | Session list | Filter by Venue and Date | | ||
| - | | {{: | ||
| - | | Topic without file | Topic with file | | ||
| ==== Note to Operator ==== | ==== Note to Operator ==== | ||
| + | |||
| + | <note important> | ||
| * If there is any specific note about that presentation topic, a " | * If there is any specific note about that presentation topic, a " | ||
| * Click the icon will popup the specific instruction. | * Click the icon will popup the specific instruction. | ||
| - | | {{: | + | ^ Topic with Note icon ^ |
| - | | Topic with Note | Note to operator | | + | | {{: |
| + | |||
| + | ^ Click to view message ^ | ||
| + | | {{:undefined: | ||
| + | |||
| ==== Setup countdown timer ==== | ==== Setup countdown timer ==== | ||
| - | | + | <note important> |
| - | * Setup the countdown timer of the total duration, | + | |
| + | | ||
| + | * The first " | ||
| + | * The second " | ||
| + | * Setup the countdown timer of the total duration | ||
| + | * if it shows 13 minutes, then set the timer at 13 | ||
| + | * if it shows 10 + 2 minutes, set the timer at 12 | ||
| * Start the countdown timer whenever the Session Chair invites the Speaker to start the presentation. | * Start the countdown timer whenever the Session Chair invites the Speaker to start the presentation. | ||
| Line 55: | Line 94: | ||
| | {{: | | {{: | ||
| | Topic without Q&A | Topic with Q&A | | | Topic without Q&A | Topic with Q&A | | ||
| + | |||
| + | |||
| ==== Open the online polling ==== | ==== Open the online polling ==== | ||
| Line 70: | Line 111: | ||
| + | ===== Video Recording ===== | ||
| + | |||
| + | We use the Blackmagic recorder to record the presentation and the audio signal from microphone. | ||
| + | |||
| + | Technician inside the session room should | ||
| + | * Get 3 new 256GB SD card from speaker ready room. | ||
| + | * Insert 2 SD cards inside the Blackmagic slot#1 & #2. | ||
| + | * Power on the Blackmagic and check if video and audio signal is good. | ||
| + | * Make sure the remaining time is normal (for Codec: ProRes PR, 2 x 256GB SD card should record ~300 minutes) | ||
| + | * Press the [Record] button before the start of the first session in the morning. | ||
| + | * During lunch break, stop the recording and check the remaining time. | ||
| + | * If it is less than half of original time (e.g. 150 minutes), it means the slot#1 card is already full. Take it out and mark it on a paper with venue and sequence. e.g. 209 #1, means room 209, card #1. | ||
| + | * Continue the sequence numbering since the first SD card. So on day 2, you might have card #4-6. | ||
| + | * ALSO move out the slot#2 card and put it to slot#1. Blackmagic always start recording from slot#1 to slot#2 but will NEVER go back from slot#2 to slot#1. | ||
| + | * Insert a new SD card to slot#2. Check the remaining time again. | ||
| + | * Press the [Record] button again before the start of the first session in the afternoon. | ||
| + | * Press the [Stop] button to stop it at the end of day. | ||
| + | * Take out all SD cards from the Blackmagic and then return ALL 3 SD cards to speaker ready room. | ||
| + | | {{: | ||
| + | | {{: | ||