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| course:congress_setup:operations_manual:session_room:technician [2017/12/06 13:45] – don.lee | course:congress_setup:operations_manual:session_room:technician [2025/10/19 18:32] (current) – [Session Presentation] don.lee | ||
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| ====== Technician - Session Room Operation Manual ====== | ====== Technician - Session Room Operation Manual ====== | ||
| - | <note important> | + | <note important> |
| - | + | ||
| Line 10: | Line 8: | ||
| < | < | ||
| Duties: | Duties: | ||
| - | * To download the presentation file from server. | + | * To download the presentation file with Event Presenter app. |
| * To read any "Note to Operator", | * To read any "Note to Operator", | ||
| - | * To setup countdown | + | * Operate the countdown |
| * To open the online polling, if need. | * To open the online polling, if need. | ||
| </ | </ | ||
| - | ==== Download | + | ==== Session |
| - | <note important> | + | <note important> |
| - | * Open the Google Chrome browser and open the SRRS URL. | + | For detailed operation, follow |
| - | * Login with username and password (session/session). | + | |
| - | * Click the top menu [Session Room] button, if need. | + | |
| - | * Wait for the display of the full Session list. | + | |
| - | * Filter the session list by venue and date. | + | |
| - | * choose your room name and today from the drop down | + | |
| - | ^ Top menu ^ Session list ^ Filter by Venue and Date ^ | ||
| - | | {{: | ||
| - | * Click the " | ||
| - | {{: | + | ==== Note to Operator ==== |
| - | * Next to each topic is the upload file status | + | <note important> |
| - | * if it is not uploaded yet, it will be blank | + | |
| - | * if it is newly uploaded, it will display the timestamp in " | + | |
| - | * if you have already downloaded that file, it will display the timestamp in " | + | |
| - | <note important> | + | * If there is any specific |
| - | {{: | ||
| - | * Click the " | + | ==== Setup countdown timer ==== |
| - | * the color will change from RED to BLUE and the star will disappear. | + | |
| + | <note important> | ||
| + | * On top of each topic, it will show the " | ||
| + | * The first " | ||
| + | * The second " | ||
| + | * The Event Speaker Timer app will auto sync with the schedule. | ||
| + | * On the bottom of the right-hand panel, there are [start], [pause] and [reset] buttons to control the timer. But you could also use a mobile phone with the app to control it. | ||
| - | ==== Note to Operator ==== | ||
| - | |||
| - | * If there is any specific note about that presentation topic, a " | ||
| - | * Click the icon will popup the specific instruction. | ||
| - | |||
| - | | {{: | ||
| - | | Topic with Note | Note to operator | | ||
| - | |||
| - | ==== Setup countdown timer ==== | ||
| - | |||
| - | * On top of each topic, it will show the " | ||
| - | * Setup the countdown timer of the total duration, i.e. 10 minutes or 12 minutes in the above case. | ||
| - | * Start the countdown timer whenever the Session Chair invites the Speaker to start the presentation. | ||
| - | |||
| - | |||
| - | | {{: | ||
| - | | Topic without Q&A | Topic with Q&A | | ||
| ==== Open the online polling ==== | ==== Open the online polling ==== | ||
| Line 81: | Line 55: | ||
| * The polling result is in real time. | * The polling result is in real time. | ||
| * Switch back to the first computer when the speaker' | * Switch back to the first computer when the speaker' | ||
| + | |||
| + | |||
| + | ===== Video Recording ===== | ||
| + | |||
| + | We use the Blackmagic recorder to record the presentation and the audio signal from microphone. | ||
| + | |||
| + | Technician inside the session room should | ||
| + | * Get 3 new 256GB SD card from speaker ready room. | ||
| + | * Insert 2 SD cards inside the Blackmagic slot#1 & #2. | ||
| + | * Power on the Blackmagic and check if video and audio signal is good. | ||
| + | * Make sure the remaining time is normal (for Codec: ProRes PR, 2 x 256GB SD card should record ~300 minutes) | ||
| + | * Press the [Record] button before the start of the first session in the morning. | ||
| + | * During lunch break, stop the recording and check the remaining time. | ||
| + | * If it is less than half of original time (e.g. 150 minutes), it means the slot#1 card is already full. Take it out and mark it on a paper with venue and sequence. e.g. 209 #1, means room 209, card #1. | ||
| + | * Continue the sequence numbering since the first SD card. So on day 2, you might have card #4-6. | ||
| + | * ALSO move out the slot#2 card and put it to slot#1. Blackmagic always start recording from slot#1 to slot#2 but will NEVER go back from slot#2 to slot#1. | ||
| + | * Insert a new SD card to slot#2. Check the remaining time again. | ||
| + | * Press the [Record] button again before the start of the first session in the afternoon. | ||
| + | * Press the [Stop] button to stop it at the end of day. | ||
| + | * Take out all SD cards from the Blackmagic and then return ALL 3 SD cards to speaker ready room. | ||
| + | |||
| + | | {{: | ||
| + | | {{: | ||
| + | |||
| + | |||