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--- course:congress_setup:operations_manual:session_room:technician [2017/12/06 13:51] – don.lee
+++ course:congress_setup:operations_manual:session_room:technician [2018/12/15 08:21] (current) – don.lee
@@ Line 1: / Line 1: @@
 ====== Technician - Session Room Operation Manual ======
-<note important>The Speaker Ready Room System (SRRS) ONLY accept PowerPoint presentation file. Mac Kyenote file is NOT supported yet.</note>
+<note important>The Speaker Ready Room System (SRRS) ONLY accept PowerPoint or Keynote presentation file. PDF file is NOT supported yet.</note>
@@ Line 17: / Line 17: @@
-==== Download Presentation file ====
+==== Session Presentation ====
 <note important>Pay special attention that speakers may update their presentation file on last minutes. So you must check the timestamp to make sure the one you have is the most updated.</note>
@@ Line 41: / Line 41: @@
   * After you have filter today's sessions in your room
-  * Click the "code" label will "lock" to display that session only. e.g. [Code: 0056] in this example
+  * Click the [Open] button next to the session theme will display the Topic list.
-{{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.42.38_pm.png?200|}}
+{{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.56.41_pm.png?600|}}
   * You could click [Reset] button to display all sessions again.
@@ Line 49: / Line 49: @@
 ==== Download Presentation file ====
-  * On the right-hand side of each topic is the upload file status
+  * On the topic list, the background color shows the uploaded file status
-    * if it is not uploaded yet, it will be blank
+    * if it is not uploaded yet, it will be displayed in "GREY"
-    * if it is newly uploaded, it will display the timestamp in "RED" and with a "Star"
+    * if it is newly uploaded, it will be displayed in "RED"
-    * if you have already downloaded that file, it will display the timestamp in "BLUE"
+    * if you have already downloaded that file, it will be displayed in "BLUE"
 <note important>Always pay attention to the uploaded file status.</note>
-{{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.44.31_pm.png?600|}}
+{{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.56.41_pm.png?600|}}
-  * Click the "timestamp" will download the presentation file.
+  * Click the "Topic" will download the presentation file.
-    * the color will change from RED to BLUE and the star will disappear.
+    * the color will change from RED to BLUE.
@@ Line 72: / Line 72: @@
 ^ Topic with Note icon ^
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.47.34_pm.png?400|}} |
+| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.58.34_pm.png?400|}} |
 ^ Click to view message ^
@@ Line 81: / Line 81: @@
 ==== Setup countdown timer ====
-  * On top of each topic, it will show the "duration" as either 10 minutes or 10+2 minutes.
+<note important>It is important to start the countdown timer whenever the speaker starts his/her presentation.</note>
-  * Setup the countdown timer of the total duration, i.e. 10 minutes or 12 minutes in the above case.
+  * On top of each topic, it will show the "duration" as either xx minutes or xx+yy minutes.
+    * The first "xx" is the duration of the presentation
+    * The second "yy" (if any) is the duration of Q&A
+  * Setup the countdown timer of the total duration
+    * if it shows 13 minutes, then set the timer at 13
+    * if it shows 10 + 2 minutes, set the timer at 12
   * Start the countdown timer whenever the Session Chair invites the Speaker to start the presentation.
@@ Line 88: / Line 94: @@
 | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.35.52_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.35.48_pm.png?200|}} |
 | Topic without Q&A | Topic with Q&A |
 ==== Open the online polling ====
@@ Line 101: / Line 109: @@
   * The polling result is in real time.
   * Switch back to the first computer when the speaker's polling is finished.
+===== Video Recording =====
+We use the Blackmagic recorder to record the presentation and the audio signal from microphone.
+Technician inside the session room should
+  * Get 3 new 256GB SD card from speaker ready room.
+  * Insert 2 SD cards inside the Blackmagic slot#1 & #2.
+  * Power on the Blackmagic and check if video and audio signal is good.
+  * Make sure the remaining time is normal (for Codec: ProRes PR, 2 x 256GB SD card should record ~300 minutes)
+  * Press the [Record] button before the start of the first session in the morning.
+  * During lunch break, stop the recording and check the remaining time.
+    * If it is less than half of original time (e.g. 150 minutes), it means the slot#1 card is already full. Take it out and mark it on a paper with venue and sequence. e.g. 209 #1, means room 209, card #1.
+    * Continue the sequence numbering since the first SD card. So on day 2, you might have card #4-6.
+    * ALSO move out the slot#2 card and put it to slot#1. Blackmagic always start recording from slot#1 to slot#2 but will NEVER go back from slot#2 to slot#1.
+    * Insert a new SD card to slot#2. Check the remaining time again.
+  * Press the [Record] button again before the start of the first session in the afternoon.
+  * Press the [Stop] button to stop it at the end of day.
+  * Take out all SD cards from the Blackmagic and then return ALL 3 SD cards to speaker ready room.
+| {{:course:congress_setup:operations_manual:session_room:img_1057.jpg?200|}} | {{:course:congress_setup:operations_manual:session_room:img_1058.jpg?200|}} |
+| {{:course:congress_setup:operations_manual:session_room:img_1061.jpg?200|}} | {{:course:congress_setup:operations_manual:session_room:img_1062.jpg?200|}} |