course:congress_setup:operations_manual:session_room:technician

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision		 Previous revision
course:congress_setup:operations_manual:session_room:technician [2017/12/06 13:55] – don.leecourse:congress_setup:operations_manual:session_room:technician [2025/10/19 18:32] (current) – [Session Presentation] don.lee
Line 1: Line 1:
 ====== Technician - Session Room Operation Manual ====== ====== Technician - Session Room Operation Manual ======
  
-<note important>The Speaker Ready Room System (SRRS) ONLY accept PowerPoint presentation file. Mac Kyenote file is NOT supported yet.</note> +<note important>All presentations should be using PowerPoint file.</note>
- +
  
  
Line 10: Line 8:
 <code> <code>
 Duties: Duties:
-  * To download the presentation file from server.+  * To download the presentation file with Event Presenter app.
   * To read any "Note to Operator", if any.   * To read any "Note to Operator", if any.
-  * To setup countdown time for each presentation.+  * Operate the countdown timer (Event Speaker Timer app) for each presentation.
   * To open the online polling, if need.   * To open the online polling, if need.
 </code> </code>
Line 19: Line 17:
 ==== Session Presentation ==== ==== Session Presentation ====
  
-<note important>Pay special attention that speakers may update their presentation file on last minutes. So you must check the timestamp to make sure the one you have is the most updated.</note>+<note important>Event Presenter will auto sync any updated presentation files on server. But you should still check the file before each session starts to make sure they are in good conditions.</note>
  
- +For detailed operation, follow the guideline at https://eventpresenter.app.itcarer.com/
-==== Login to System ==== +
- +
-  * Open the Google Chrome browser and open the SRRS URL. +
-  * Login with username and password (session/session). +
-  * Click the top menu [Session Room] button, if need. +
- +
-==== Session List ==== +
- +
-  * Wait for the display of the full Session list. +
-  * Filter the session list by venue and date. +
-    * choose your room name and today from the drop down +
- +
- +
-^ Top menu ^ Session list ^ Filter by Venue and Date ^ +
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.12.44_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.13.42_pm.png?400 |}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.42.38_pm.png?200|}} | +
- +
-==== Open Your Session ==== +
- +
-  * After you have filter today's sessions in your room +
-  * Click the "code" label will "lock" to display that session only. e.g. [Code: 0056] in this example +
- +
-{{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.42.38_pm.png?200|}} +
- +
-  * You could click [Reset] button to display all sessions again. +
- +
-==== Download Presentation file ==== +
- +
-  * On the right-hand side of each topic is the upload file status +
-    * if it is not uploaded yet, it will be blank +
-    * if it is newly uploaded, it will display the timestamp in "RED" and with a "Star" +
-    * if you have already downloaded that file, it will display the timestamp in "BLUE" +
- +
-<note important>Always pay attention to the uploaded file status.</note> +
- +
-{{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.44.31_pm.png?600|}} +
- +
-  * Click the "timestamp" will download the presentation file. +
-    * the color will change from RED to BLUE and the star will disappear.+
  
  
Line 68: Line 28:
 <note important>Sometimes, Speaker may have special instruction.</note> <note important>Sometimes, Speaker may have special instruction.</note>
  
-  * If there is any specific note about that presentation topic, a "Dialog" icon will be displayed next to the topic name.  +  * If there is any specific note about that presentation topic, it will be display on top of the right-hand panel.
-  * Click the icon will popup the specific instruction. +
- +
-^ Topic with Note icon ^ +
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.47.34_pm.png?400|}} | +
- +
-^ Click to view message ^ +
-| {{:undefined:screen_shot_2017-12-06_at_1.48.34_pm.png?600|}} | +
  
  
 ==== Setup countdown timer ==== ==== Setup countdown timer ====
  
-<note important>It is important to start the countdown timer whenever the speaker starts his/her presentation.</note>+<note important>It is important to start the countdown timer ONLY the speaker starts his/her presentation.</note>
  
   * On top of each topic, it will show the "duration" as either xx minutes or xx+yy minutes.   * On top of each topic, it will show the "duration" as either xx minutes or xx+yy minutes.
     * The first "xx" is the duration of the presentation     * The first "xx" is the duration of the presentation
     * The second "yy" (if any) is the duration of Q&A     * The second "yy" (if any) is the duration of Q&A
-  * Setup the countdown timer of the total duration +  * The Event Speaker Timer app will auto sync with the schedule. 
-    * if it shows 10 minutes, then set the timer at 10 +  * On the bottom of the right-hand panel, there are [start], [pause] and [reset] buttons to control the timer. But you could also use a mobile phone with the app to control it.
-    * if it shows 10 + 2 minutes, set the timer at 12 +
-  * Start the countdown timer whenever the Session Chair invites the Speaker to start the presentation. +
- +
- +
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.35.52_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.35.48_pm.png?200|}} | +
-| Topic without Q&A | Topic with Q&A |+
  
  
Line 109: Line 55:
   * The polling result is in real time.   * The polling result is in real time.
   * Switch back to the first computer when the speaker's polling is finished.   * Switch back to the first computer when the speaker's polling is finished.
 +
 +
 +===== Video Recording =====
 +
 +We use the Blackmagic recorder to record the presentation and the audio signal from microphone.
 +
 +Technician inside the session room should
 +  * Get 3 new 256GB SD card from speaker ready room.
 +  * Insert 2 SD cards inside the Blackmagic slot#1 & #2.
 +  * Power on the Blackmagic and check if video and audio signal is good.
 +  * Make sure the remaining time is normal (for Codec: ProRes PR, 2 x 256GB SD card should record ~300 minutes)
 +  * Press the [Record] button before the start of the first session in the morning.
 +  * During lunch break, stop the recording and check the remaining time.
 +    * If it is less than half of original time (e.g. 150 minutes), it means the slot#1 card is already full. Take it out and mark it on a paper with venue and sequence. e.g. 209 #1, means room 209, card #1.
 +    * Continue the sequence numbering since the first SD card. So on day 2, you might have card #4-6.
 +    * ALSO move out the slot#2 card and put it to slot#1. Blackmagic always start recording from slot#1 to slot#2 but will NEVER go back from slot#2 to slot#1.
 +    * Insert a new SD card to slot#2. Check the remaining time again.
 +  * Press the [Record] button again before the start of the first session in the afternoon.
 +  * Press the [Stop] button to stop it at the end of day.
 +  * Take out all SD cards from the Blackmagic and then return ALL 3 SD cards to speaker ready room.
 +
 +| {{:course:congress_setup:operations_manual:session_room:img_1057.jpg?200|}} | {{:course:congress_setup:operations_manual:session_room:img_1058.jpg?200|}} |
 +| {{:course:congress_setup:operations_manual:session_room:img_1061.jpg?200|}} | {{:course:congress_setup:operations_manual:session_room:img_1062.jpg?200|}} |
 +
 +
  • course/congress_setup/operations_manual/session_room/technician.1512539729.txt.gz
  • Last modified: 2017/12/06 13:55
  • by don.lee