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--- course:congress_setup:operations_manual:session_room:technician [2018/12/15 08:20] – [Video Recording] don.lee
+++ course:congress_setup:operations_manual:session_room:technician [2025/10/19 18:32] (current) – [Session Presentation] don.lee
@@ Line 1: / Line 1: @@
 ====== Technician - Session Room Operation Manual ======
-<note important>The Speaker Ready Room System (SRRS) ONLY accept PowerPoint or Keynote presentation file. PDF file is NOT supported yet.</note>
+<note important>All presentations should be using PowerPoint file.</note>
@@ Line 10: / Line 8: @@
 <code>
 Duties:
-  * To download the presentation file from server.
+  * To download the presentation file with Event Presenter app.
   * To read any "Note to Operator", if any.
-  * To setup countdown time for each presentation.
+  * Operate the countdown timer (Event Speaker Timer app) for each presentation.
   * To open the online polling, if need.
 </code>
@@ Line 19: / Line 17: @@
 ==== Session Presentation ====
-<note important>Pay special attention that speakers may update their presentation file on last minutes. So you must check the timestamp to make sure the one you have is the most updated.</note>
+<note important>Event Presenter will auto sync any updated presentation files on server. But you should still check the file before each session starts to make sure they are in good conditions.</note>
+For detailed operation, follow the guideline at https://eventpresenter.app.itcarer.com/
-==== Login to System ====
-  * Open the Google Chrome browser and open the SRRS URL.
-  * Login with username and password (session/session).
-  * Click the top menu [Session Room] button, if need.
-==== Session List ====
-  * Wait for the display of the full Session list.
-  * Filter the session list by venue and date.
-    * choose your room name and today from the drop down
-^ Top menu ^ Session list ^ Filter by Venue and Date ^
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.12.44_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.13.42_pm.png?400 |}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.42.38_pm.png?200|}} |
-==== Open Your Session ====
-  * After you have filter today's sessions in your room
-  * Click the [Open] button next to the session theme will display the Topic list.
-{{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.56.41_pm.png?600|}}
-  * You could click [Reset] button to display all sessions again.
-==== Download Presentation file ====
-  * On the topic list, the background color shows the uploaded file status
-    * if it is not uploaded yet, it will be displayed in "GREY"
-    * if it is newly uploaded, it will be displayed in "RED"
-    * if you have already downloaded that file, it will be displayed in "BLUE"
-<note important>Always pay attention to the uploaded file status.</note>
-{{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.56.41_pm.png?600|}}
-  * Click the "Topic" will download the presentation file.
-    * the color will change from RED to BLUE.
@@ Line 68: / Line 28: @@
 <note important>Sometimes, Speaker may have special instruction.</note>
-  * If there is any specific note about that presentation topic, a "Dialog" icon will be displayed next to the topic name.
+  * If there is any specific note about that presentation topic, it will be display on top of the right-hand panel.
-  * Click the icon will popup the specific instruction.
-^ Topic with Note icon ^
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-12-06_at_1.58.34_pm.png?400|}} |
-^ Click to view message ^
-| {{:undefined:screen_shot_2017-12-06_at_1.48.34_pm.png?600|}} |
 ==== Setup countdown timer ====
-<note important>It is important to start the countdown timer whenever the speaker starts his/her presentation.</note>
+<note important>It is important to start the countdown timer ONLY the speaker starts his/her presentation.</note>
   * On top of each topic, it will show the "duration" as either xx minutes or xx+yy minutes.
     * The first "xx" is the duration of the presentation
     * The second "yy" (if any) is the duration of Q&A
-  * Setup the countdown timer of the total duration
+  * The Event Speaker Timer app will auto sync with the schedule.
-    * if it shows 13 minutes, then set the timer at 13
+  * On the bottom of the right-hand panel, there are [start], [pause] and [reset] buttons to control the timer. But you could also use a mobile phone with the app to control it.
-    * if it shows 10 + 2 minutes, set the timer at 12
-  * Start the countdown timer whenever the Session Chair invites the Speaker to start the presentation.
-| {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.35.52_pm.png?200|}} | {{:course:congress_setup:operations_manual:session_room:screen_shot_2017-02-26_at_4.35.48_pm.png?200|}} |
-| Topic without Q&A | Topic with Q&A |
@@ Line 130: / Line 76: @@
   * Take out all SD cards from the Blackmagic and then return ALL 3 SD cards to speaker ready room.
-{{:course:congress_setup:operations_manual:session_room:img_1057.jpg?200|}}
+| {{:course:congress_setup:operations_manual:session_room:img_1057.jpg?200|}} | {{:course:congress_setup:operations_manual:session_room:img_1058.jpg?200|}} |
+| {{:course:congress_setup:operations_manual:session_room:img_1061.jpg?200|}} | {{:course:congress_setup:operations_manual:session_room:img_1062.jpg?200|}} |
-{{:course:congress_setup:operations_manual:session_room:img_1058.jpg?200|}}
-{{:course:congress_setup:operations_manual:session_room:img_1061.jpg?200|}}
-{{:course:congress_setup:operations_manual:session_room:img_1062.jpg?200|}}