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--- course:congress_setup:operations_manual:speaker_ready_room:helper [2017/02/26 16:34] – don.lee
+++ course:congress_setup:operations_manual:speaker_ready_room:helper [2019/04/09 11:45] (current) – [Upload the Presentation File] jack.tang
@@ Line 8: / Line 8: @@
 Duties:
   * To help Speaker to upload the presentation file to the server.
-  * To write "Note to operator", if need.
+  * To write "Note to session room operator", if need.
 </code>
@@ Line 18: / Line 18: @@
 ===== Upload the Presentation File =====
-Please note that every time the speaker upload a file to the same topic, the new file will replace the previous one.
+<note important>Please note that every time the speaker upload a file to the same topic, the new file will replace the previous one.</note>
+==== Get the Presentation file ====
   * Plug in the speaker's USB drive or download the file from internet.
-  * Open the Google Chrome browser and open SRRS URL.
+  * If the speaker needs to edit the file, let s/he edit it on the USB drive.
+  * Then, copy the presentation files (either PPT or PPTX) to the upload workstation's "Desktop".
+  * **Unplug the USB drive** before you upload the file.
+<note important>Always unplug the USB drive before you upload. If speaker has more than 1 presentation, copy all of them to the workstation before unplug the USB drive.</note>
+==== Login to the System ====
+  * Open the Google Chrome browser and open SRRS URL. Default is http://192.168.88.200/
   * Login the SRRS with speaker's last name (case insensitive) and registration code. You could find both on Speaker's badge.
-  * On top-right will display the speaker's name.
+  * On top-right will display the speaker's name, check it.
   * After login, click the [Speaker Ready Room] button on top menu.
+==== Upload Presentation File(s) ====
   * On the right will display a presentation topic list of this speaker.
-    * Find the specific topic and click the [Choose File] button and select the file from speaker's USB drive. There should be only ONE file for each topic. If the speaker has a separate video, ask the Technician to embed it inside the PowerPoint file before upload.
+    * Ask Speaker to confirm the topic list is correct.
-    * It will display the progress during uploading. After it is finished, click the [Review] button to review the presentation file.
+    * Find the specific topic and click the [Choose File] button and select the file from "Desktop".
+      * There should be only ONE file for each topic.
+      * If the speaker has a separate video, ask the Technician to embed it inside the PowerPoint file before upload. A PowerPoint file with video must be saved in PPTX format.
+    * It will display the % progress during uploading.
+    * After it is finished, click the [Review] button to review the presentation file.
     * Check the playback of the PowerPoint file is ok, especially the playback of video file, if any.
-    * If need, repeat the above 3 steps to upload another presentation file.
+    * If need, repeat the above steps to upload another presentation file.
   * When it is done, click the top-right dropdown [Logout] button to logout.
-  * Unplug the speaker's USB drive, if need.
-| {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_3.56.12_pm.png?200|}} | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_3.55.21_pm.png?200|}} | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_4.12.15_pm.png?200|}} |
-| Top menu | Topic not uploaded yet (yellow) | Topic has uploaded file |
+^ Top Menu ^
+| {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_3.56.12_pm.png?200|}} |
+^ Topic not uploaded yet (yellow) ^
+| {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_3.55.21_pm.png?600|}} |
+^ Topic has uploaded file ^
+| {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_4.12.15_pm.png?600|}} |
@@ Line 41: / Line 66: @@
 ===== Write "Note to operator" =====
-If the speaker has special request to the session room, such as using his/her own computer for presentation. Instead of uploading the file, you should write a note to the operator.
+If the speaker has special request to the session room, such as using his/her own computer for presentation. Besides uploading the presentation file, you should write a note to the operator.
   * Login the SRRS with speaker's account as usual.
-  * Find the specific topic from the topic list.
+  * Find the specific topic from the topic list as above.
   * Click the [Note] button on top of the topic.
-  * Write the note in the popup window and then click [Save] button.
+    * Write the note in the popup window and then click [Save] button.
   * The [Note] button should change to "Yellow" color.
   * Logout the speaker's account.
+^ No Note (white} ^ With Note (yellow) ^
 | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_4.02.10_pm.png?200|}} | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_4.01.51_pm.png?200|}} |
-| Empty Note (white} | With Note (yellow) |
+===== FAQ =====
+==== File Format ====
+  * Only PowerPoint file and Keynote file
+  * NO PDF
+==== Day 1 morning special arrangement ====
+  * On Day 1 morning, a lot of speakers will show up to upload their files
+  * We will reserve half of the computers for them to make sure they could upload the file before the session starts
+==== Waiting area ====
+  * Please greet the speaker at the entrance
+  * If all computers are occupied, please lead them to the waiting area and sit in row
+==== Could I use my own computer ====
+  * No. The organizer has guide line for the speaker to upload their files in the speaker ready room. They are not supposed to use their own computer in session room.
+  * If the speaker insists, you may ask him/her to go to the session room half day before to arrange it with the technician.
+==== Could I change my presentation schedule ====
+  * Please arrange it with the organizer. You may introduce him/her to the oranizer.
+==== Could I just upload a video ====
+  * No. Please embed it inside a PowerPoint or Keynote file.
+==== I could not find any of my presentation after login ====
+  * Most likely s/he may have more than one registration. So the registration code associate with the presentation is NOT the one s/he got in the registration counter.
+  * Login with "speaker" account and search the presentation name or speaker name instead.
+==== Checking Session overall upload status ====
+Sometimes the chair person wants to check the upload status of his/her session. You could do it 2 ways.
+  * Inside "Speaker Ready Room", search one of the speaker and then locate the session code
+    * then search the "session code" to see all presentations.
+  * Inside "Session Room", search by date and venue of the session