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| course:congress_setup:speaker_ready_room:start [2017/03/01 09:01] – don.lee | course:congress_setup:speaker_ready_room:start [2019/02/20 11:08] (current) – [Floor plan (for reference)] denise.tsang | ||
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| ====== Speaker Ready Room Setup ====== | ====== Speaker Ready Room Setup ====== | ||
| - | Please setup the Speaker Ready Room as follows. It will divide into 3 parts, Server, Upload | + | Please setup the Speaker Ready Room as follows. It will divide into 5 areas: Waiting, Preparation, Upload, Technical |
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| | Server | 1 | Questwork | | | Server | 1 | Questwork | | ||
| | NAS Storage | 1 | Questwork | | | NAS Storage | 1 | Questwork | | ||
| - | | 16GB USB Drive | 15 | Questwork | + | | USB Drive | 15 | same as number of session room | |
| - | | Apple video adapters | 12 | Questwork | + | | Various |
| - | | Notebook (Uploading) | 24 | Local IT | | + | | Notebook (Uploading) | | Local IT, about 1.5-2 times the number of session room | |
| - | | Notebook (Preparation) | | Local IT | | + | | Notebook (Technical) | | Local IT, 2-4 | |
| - | | Computer (Video Conversion) | | Local IT | | + | | Computer (Video Conversion) | | Local IT, 2 | |
| | Gigabit Ethernet Switch | | Local IT | | | Gigabit Ethernet Switch | | Local IT | | ||
| | Cat5E Network Cable | | Local IT | | | Cat5E Network Cable | | Local IT | | ||
| + | | Power socket | | Local IT | | ||
| ===== Network ===== | ===== Network ===== | ||
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| * All computers in Speaker Ready Room will get auto IP address from DHCP server in Speaker Ready Room. | * All computers in Speaker Ready Room will get auto IP address from DHCP server in Speaker Ready Room. | ||
| - | ===== Server ===== | ||
| - | Questwork will setup the server and start the Speaker Ready Room System (SRRS). It will then visible by opening a browser to the server IP. | + | ===== Waiting area ===== |
| - | ^ URL | http://192.168.99.10 | | + | Waiting area must be near the entrance. One helper is required to address the incoming speaker. |
| - | * Connect the server to the intranet (Cat5E x 1) | ||
| - | * Connect the NAS to the intranet (Cat5E x 2) | ||
| - | * Connect the server and NAS via USB QuickAccess | ||
| - | * Start both server and NAS | ||
| - | * Check to make sure the NAS " | ||
| - | * Check to make sure the DHCP server on the NAS is enabled | ||
| - | * Check the SRRS to make sure the " | ||
| - | * Start the SRRS with admin login to start listening on 192.168.99.10 port 80 | ||
| - | * Open the browser to test login to SRRS | ||
| - | ===== Upload Workstation | + | ===== Preparation area ===== |
| + | |||
| + | Preparation area is for speakers to do their own work. No helper is required. | ||
| + | |||
| + | Please provide internet and electric socket for speakers to use. | ||
| - | ^ Software ^ | + | ===== Upload area ===== |
| For the upload workstation, | For the upload workstation, | ||
| ^ Software ^ Remarks ^ | ^ Software ^ Remarks ^ | ||
| - | | Windows 7 Professional (English) | | + | | Windows 7 Professional (English) |
| - | | PowerPoint 2013 | | + | | PowerPoint 2013/2016 and/or Mac Keynote |
| | latest Google Chrome browser | | | latest Google Chrome browser | | ||
| | Adobe Acrobat Reader | | | Adobe Acrobat Reader | | ||
| Line 53: | Line 49: | ||
| | Any antivirus software | | | Any antivirus software | | ||
| | session.exe | Download {{course: | | session.exe | Download {{course: | ||
| - | | Poll Everywhere for PowerPoint | https:// | + | | Poll Everywhere for PowerPoint |
| + | |||
| + | |||
| + | ^ Disable the Trackpad ^ | ||
| + | |||
| + | * Disable the Trackpad | ||
| ^ Google Chrome Browser Settings ^ | ^ Google Chrome Browser Settings ^ | ||
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| * If installed correctly, double click a Powerpoint file on the local harddisk will open it in slideshow mode automatically. | * If installed correctly, double click a Powerpoint file on the local harddisk will open it in slideshow mode automatically. | ||
| - | ^ PollEverywhere Presenter plugin ^ | + | ^ PollEverywhere Presenter plugin |
| * After installing the PollEverywhere Presenter plugin, it should have an additional button on top of the PowerPoint. | * After installing the PollEverywhere Presenter plugin, it should have an additional button on top of the PowerPoint. | ||
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| - | ===== Preparation Workstation | + | ===== Technical area ===== |
| <note important> | <note important> | ||
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| ^ Software ^ Remarks ^ | ^ Software ^ Remarks ^ | ||
| | Video Conversion software | recommended by local IT | | | Video Conversion software | recommended by local IT | | ||
| + | |||
| + | |||
| + | ===== Server area ===== | ||
| + | |||
| + | <note warning> | ||
| + | |||
| + | |||
| + | |||
| + | Questwork will setup the server and start the Speaker Ready Room System (SRRS). It will then visible by opening a browser to the server IP. | ||
| + | |||
| + | ^ URL | http:// | ||
| + | |||
| + | * Connect the server to the intranet (Cat5E x 1) | ||
| + | * Connect the NAS to the intranet (Cat5E x 2) | ||
| + | * Connect the server and NAS via USB QuickAccess | ||
| + | * Start both server and NAS | ||
| + | * Check to make sure the NAS " | ||
| + | * Check to make sure the DHCP server on the NAS is enabled | ||
| + | * Check the SRRS to make sure the " | ||
| + | * Start the SRRS with admin login to start listening on 192.168.99.10 port 80 | ||
| + | * Open the browser to test login to SRRS | ||
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| | All computer could upload the sample PowerPoint to SRRS | | | | All computer could upload the sample PowerPoint to SRRS | | | ||
| + | ===== Floor plan (for reference) ===== | ||
| - | + | |{{: | |
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