course:congress_setup:venue_preparation:speaker_ready_room:start

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course:congress_setup:venue_preparation:speaker_ready_room:start [2025/10/19 20:44] – removed - external edit (Unknown date) 127.0.0.1course:congress_setup:venue_preparation:speaker_ready_room:start [2025/10/19 20:44] (current) – ↷ Links adapted because of a move operation don.lee
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 +====== Speaker Ready Room Preparation ======
  
 +
 +===== Overview =====
 +
 +The speaker ready room will be connect to [[course:congress_setup:venue_preparation:network:start|VLAN B]] provided by the venue. 
 +
 +===== Involved Parties =====
 +
 +^ Company ^ Remarks ^
 +| Venue | provides network infrastructure, VLAN, onsite maintenance & troubleshooting |
 +| PCO | provides helpers to work in Speaker Ready Room |
 +| Local IT | provides switch & cabling, computers |
 +| Questwork | provides Speaker Ready Room System |
 +
 +===== Logistics =====
 +
 +^ Item ^ Responsible ^ Remarks ^
 +| VLAN | Venue | VLAN B |
 +| Gigabit Ethernet Switch | either venue or Local IT | |
 +| Cat5E cabling | Local IT | |
 +| Technician | Local IT | work in speaker ready room, read [[course:congress_setup:operations_manual:speaker_ready_room:technician|Technician - Speaker Ready Room Operation Manual]] for details |
 +| Helper | PCO | work in speaker ready room, read [[course:congress_setup:operations_manual:speaker_ready_room:helper|Helper - Speaker Ready Room Operation Manual]] for details |
 +| Speaker Ready Room System | Questwork | |
 +| USB drive | Questwork | backup plan in case network is down |
 +| Video adapters | Questwork | for speakers using own laptop |
 +
 +
 +===== Switch & Cabling =====
 +
 +  * All network switch and cabling must be Gigabit ethernet.
 +  * The network switch will be connected to VLAN B.
 +  * All computers must be connected to the switch via wired cabling.
 +  * Provides 3 additional cables for Speaker Ready Room server and NAS on top of the total number of computers in Speaker Ready Room.
 +===== Computer =====
 +
 +There are two types of computer hardware. One for uploading and downloading presentation files. And the second one for video conversion and editing.
 +
 +  * All computer hardware and software must be the same for uploading and downloading in Speaker Ready Room and Session Rooms.
 +  * More powerful computer hardware will be provided for video conversion and editing.
 +
 +
 +^ ^  PC  ^  Mac  ^
 +| CPU |  Intel i5 CPU or above  ||
 +| Memory |  8GB  |  4GB  |