course:congress_setup:speaker_ready_room:start [Questwork's Wiki]

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====== Speaker Ready Room Setup ======

Please setup the Speaker Ready Room as follows. It will divide into 5 areas: Waiting, Preparation, Upload, Technical and Server.


===== Logistics Items =====

^ Item ^ Qty ^ Remarks ^
| Server | 1 | Questwork |
| NAS Storage | 1 | Questwork |
| USB Drive | 15 | same as number of session room |
| Various video adapters | | DP>HDMI, DP>VGA, USB-C>HDMI, USB-C>VGA, etc |
| Notebook (Uploading) | | Local IT, about 1.5-2 times the number of session room |
| Notebook (Technical) |  | Local IT, 2-4 |
| Computer (Video Conversion) |  | Local IT, 2 |
| Gigabit Ethernet Switch | | Local IT |
| Cat5E Network Cable | | Local IT |
| Power socket | | Local IT |

===== Network =====

  * Local IT vendor will setup a Gigabit intranet connecting the Speaker Ready Room.
  * 3 Cat5E cables will be provided to Questwork for connection of server and NAS.
  * All computers in Speaker Ready Room will get auto IP address from DHCP server in Speaker Ready Room.


===== Waiting area =====

Waiting area must be near the entrance. One helper is required to address the incoming speaker.


===== Preparation area =====

Preparation area is for speakers to do their own work. No helper is required.

Please provide internet and electric socket for speakers to use.


===== Upload area =====

For the upload workstation, please make sure each of them have installed the following software.

^ Software ^ Remarks ^
| Windows 7 Professional (English) or Mac OS X 10.13 or above |
| PowerPoint 2013/2016 and/or Mac Keynote |
| latest Google Chrome browser |
| Adobe Acrobat Reader |
| Any software to play WMV, MOV and MP4 videos |
| Any antivirus software |
| session.exe | Download {{course:congress_setup:speaker_ready_room:session.zip|here}}. Unzip it and copy to c:\session\session.exe |
| Poll Everywhere for PowerPoint (optional) | https://www.polleverywhere.com/app/powerpoint/win |


^ Disable the Trackpad ^

  * Disable the Trackpad

^ Google Chrome Browser Settings ^

Change Google Chrome browser settings:

  * Open Chrome Settings
    * On Startup
      * select "Open a specific page or set of pages."
      * click "Set pages" link
        * set the Startup pages to http://192.168.99.10
    * Default browser
      * click button [Make Google Chrome the default browser]

^ Google Chrome Download ^

  * Change the default behaviour to "Always open" PowerPoint files 

{{course:congress_setup:speaker_ready_room:screen_shot_2017-02-22_at_3.38.24_pm.png?200|}}

^ Session.exe ^

  * If installed correctly, double click a Powerpoint file on the local harddisk will open it in slideshow mode automatically.

^ PollEverywhere Presenter plugin (not for speaker ready room) ^

  * After installing the PollEverywhere Presenter plugin, it should have an additional button on top of the PowerPoint.
  * If not, that means the installation is failed, please try to reinstall.

{{course:congress_setup:session_room:polleverywhere.png?200|}}



===== Technical area =====

<note important>Please install the same software and setup as the "Upload Workstation" above.</note>

Additional Software

^ Software ^ Remarks ^
| Video Conversion software | recommended by local IT |


===== Server area =====

<note warning>Server area is restricted to Questwork's personnel.</note>



Questwork will setup the server and start the Speaker Ready Room System (SRRS). It will then visible by opening a browser to the server IP.

^ URL | http://192.168.99.10 (subject to change each time depends on network settings) |

  * Connect the server to the intranet (Cat5E x 1)
  * Connect the NAS to the intranet (Cat5E x 2)
  * Connect the server and NAS via USB QuickAccess
  * Start both server and NAS
  * Check to make sure the NAS "Web" folder is mounted
  * Check to make sure the DHCP server on the NAS is enabled
  * Check the SRRS to make sure the "ppt" folder is linked to the NAS
  * Start the SRRS with admin login to start listening on 192.168.99.10 port 80
  * Open the browser to test login to SRRS


===== Acceptance Test =====

We will test the equipment in the Speaker Ready Room as follows:

^ Test ^ Result ^
| All computer could get IP from DHCP server | |
| All computer could go online | |
| All computer could open http://192.168.99.10 by Chrome | |
| All computer could download and run the sample Powerpoint automatically | |
| All computer could play the video inside the sample Powerpoint properly | |
| All computer could upload the sample PowerPoint to SRRS | |

===== Floor plan (for reference) =====

|{{:course:congress_setup:speaker_ready_room:screen_shot_2019-02-20_at_10.59.26_am.png?200|}}|