====== Helper - Speaker Ready Room Operation Manual ====== The Speaker Ready Room System (SRRS) ONLY accept PowerPoint presentation file. Mac Kyenote file is NOT supported yet. Duties: * To help Speaker to upload the presentation file to the server. * To write "Note to session room operator", if need. ===== Training Video ===== * https://www.youtube.com/watch?v=-SAsnzzyv8s&list=PLr_utZPSrK_0u1gr1AOvGAwjRb5wGlvGZ ===== Upload the Presentation File ===== Please note that every time the speaker upload a file to the same topic, the new file will replace the previous one. ==== Get the Presentation file ==== * Plug in the speaker's USB drive or download the file from internet. * If the speaker needs to edit the file, let s/he edit it on the USB drive. * Then, copy the presentation files (either PPT or PPTX) to the upload workstation's "Desktop". * **Unplug the USB drive** before you upload the file. Always unplug the USB drive before you upload. If speaker has more than 1 presentation, copy all of them to the workstation before unplug the USB drive. ==== Login to the System ==== * Open the Google Chrome browser and open SRRS URL. Default is http://192.168.88.200/ * Login the SRRS with speaker's last name (case insensitive) and registration code. You could find both on Speaker's badge. * On top-right will display the speaker's name, check it. * After login, click the [Speaker Ready Room] button on top menu. ==== Upload Presentation File(s) ==== * On the right will display a presentation topic list of this speaker. * Ask Speaker to confirm the topic list is correct. * Find the specific topic and click the [Choose File] button and select the file from "Desktop". * There should be only ONE file for each topic. * If the speaker has a separate video, ask the Technician to embed it inside the PowerPoint file before upload. A PowerPoint file with video must be saved in PPTX format. * It will display the % progress during uploading. * After it is finished, click the [Review] button to review the presentation file. * Check the playback of the PowerPoint file is ok, especially the playback of video file, if any. * If need, repeat the above steps to upload another presentation file. * When it is done, click the top-right dropdown [Logout] button to logout. ^ Top Menu ^ | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_3.56.12_pm.png?200|}} | ^ Topic not uploaded yet (yellow) ^ | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_3.55.21_pm.png?600|}} | ^ Topic has uploaded file ^ | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_4.12.15_pm.png?600|}} | ===== Write "Note to operator" ===== If the speaker has special request to the session room, such as using his/her own computer for presentation. Besides uploading the presentation file, you should write a note to the operator. * Login the SRRS with speaker's account as usual. * Find the specific topic from the topic list as above. * Click the [Note] button on top of the topic. * Write the note in the popup window and then click [Save] button. * The [Note] button should change to "Yellow" color. * Logout the speaker's account. ^ No Note (white} ^ With Note (yellow) ^ | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_4.02.10_pm.png?200|}} | {{:course:congress_setup:operations_manual:speaker_ready_room:screen_shot_2017-02-26_at_4.01.51_pm.png?200|}} | ===== FAQ ===== ==== File Format ==== * Only PowerPoint file and Keynote file * NO PDF ==== Day 1 morning special arrangement ==== * On Day 1 morning, a lot of speakers will show up to upload their files * We will reserve half of the computers for them to make sure they could upload the file before the session starts ==== Waiting area ==== * Please greet the speaker at the entrance * If all computers are occupied, please lead them to the waiting area and sit in row ==== Could I use my own computer ==== * No. The organizer has guide line for the speaker to upload their files in the speaker ready room. They are not supposed to use their own computer in session room. * If the speaker insists, you may ask him/her to go to the session room half day before to arrange it with the technician. ==== Could I change my presentation schedule ==== * Please arrange it with the organizer. You may introduce him/her to the oranizer. ==== Could I just upload a video ==== * No. Please embed it inside a PowerPoint or Keynote file. ==== I could not find any of my presentation after login ==== * Most likely s/he may have more than one registration. So the registration code associate with the presentation is NOT the one s/he got in the registration counter. * Login with "speaker" account and search the presentation name or speaker name instead. ==== Checking Session overall upload status ==== Sometimes the chair person wants to check the upload status of his/her session. You could do it 2 ways. * Inside "Speaker Ready Room", search one of the speaker and then locate the session code * then search the "session code" to see all presentations. * Inside "Session Room", search by date and venue of the session