====== Speaker Ready Room Setup ====== Please setup the Speaker Ready Room as follows. It will divide into 5 areas: Waiting, Preparation, Upload, Technical and Server. ===== Logistics Items ===== ^ Item ^ Qty ^ Remarks ^ | Server | 1 | Questwork | | NAS Storage | 1 | Questwork | | USB Drive | 15 | same as number of session room | | Various video adapters | | DP>HDMI, DP>VGA, USB-C>HDMI, USB-C>VGA, etc | | Notebook (Uploading) | | Local IT, about 1.5-2 times the number of session room | | Notebook (Technical) | | Local IT, 2-4 | | Computer (Video Conversion) | | Local IT, 2 | | Gigabit Ethernet Switch | | Local IT | | Cat5E Network Cable | | Local IT | | Power socket | | Local IT | ===== Network ===== * Local IT vendor will setup a Gigabit intranet connecting the Speaker Ready Room. * 3 Cat5E cables will be provided to Questwork for connection of server and NAS. * All computers in Speaker Ready Room will get auto IP address from DHCP server in Speaker Ready Room. ===== Waiting area ===== Waiting area must be near the entrance. One helper is required to address the incoming speaker. ===== Preparation area ===== Preparation area is for speakers to do their own work. No helper is required. Please provide internet and electric socket for speakers to use. ===== Upload area ===== For the upload workstation, please make sure each of them have installed the following software. ^ Software ^ Remarks ^ | Windows 7 Professional (English) or Mac OS X 10.13 or above | | PowerPoint 2013/2016 and/or Mac Keynote | | latest Google Chrome browser | | Adobe Acrobat Reader | | Any software to play WMV, MOV and MP4 videos | | Any antivirus software | | session.exe | Download {{course:congress_setup:speaker_ready_room:session.zip|here}}. Unzip it and copy to c:\session\session.exe | | Poll Everywhere for PowerPoint (optional) | https://www.polleverywhere.com/app/powerpoint/win | ^ Disable the Trackpad ^ * Disable the Trackpad ^ Google Chrome Browser Settings ^ Change Google Chrome browser settings: * Open Chrome Settings * On Startup * select "Open a specific page or set of pages." * click "Set pages" link * set the Startup pages to http://192.168.99.10 * Default browser * click button [Make Google Chrome the default browser] ^ Google Chrome Download ^ * Change the default behaviour to "Always open" PowerPoint files {{course:congress_setup:speaker_ready_room:screen_shot_2017-02-22_at_3.38.24_pm.png?200|}} ^ Session.exe ^ * If installed correctly, double click a Powerpoint file on the local harddisk will open it in slideshow mode automatically. ^ PollEverywhere Presenter plugin (not for speaker ready room) ^ * After installing the PollEverywhere Presenter plugin, it should have an additional button on top of the PowerPoint. * If not, that means the installation is failed, please try to reinstall. {{course:congress_setup:session_room:polleverywhere.png?200|}} ===== Technical area ===== Please install the same software and setup as the "Upload Workstation" above. Additional Software ^ Software ^ Remarks ^ | Video Conversion software | recommended by local IT | ===== Server area ===== Server area is restricted to Questwork's personnel. Questwork will setup the server and start the Speaker Ready Room System (SRRS). It will then visible by opening a browser to the server IP. ^ URL | http://192.168.99.10 (subject to change each time depends on network settings) | * Connect the server to the intranet (Cat5E x 1) * Connect the NAS to the intranet (Cat5E x 2) * Connect the server and NAS via USB QuickAccess * Start both server and NAS * Check to make sure the NAS "Web" folder is mounted * Check to make sure the DHCP server on the NAS is enabled * Check the SRRS to make sure the "ppt" folder is linked to the NAS * Start the SRRS with admin login to start listening on 192.168.99.10 port 80 * Open the browser to test login to SRRS ===== Acceptance Test ===== We will test the equipment in the Speaker Ready Room as follows: ^ Test ^ Result ^ | All computer could get IP from DHCP server | | | All computer could go online | | | All computer could open http://192.168.99.10 by Chrome | | | All computer could download and run the sample Powerpoint automatically | | | All computer could play the video inside the sample Powerpoint properly | | | All computer could upload the sample PowerPoint to SRRS | | ===== Floor plan (for reference) ===== |{{:course:congress_setup:speaker_ready_room:screen_shot_2019-02-20_at_10.59.26_am.png?200|}}|