APAO 2023 - Scientific Congress
Organiser official website, https://apaophth.org
| Organizer | Asia-Pacific Academy of Ophthalmology |
| Venue | KLCC, Kuala Lumpur, Malaysia |
| Duration | Feb 23-26, 2023 (4 days) |
| Target audience | Ophthalmologists, Healthcare Professionals |
| Target no. of participants | 5,000 |
Services Provided by Questwork
Congress Website
Reference, https://2023.apaophth.org
Create and maintain dedicated “congress website” for public visitors. Provide training to organiser so that they could update the website content in a timely manner.
Features:
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support wide range of free plugins to enhance website
support multilingual display
schedule popup reminders for specific sessions
send push notifications via browser for public announcement from organiser
Congress System
Questwork “Congress System” is an All-In-One solution for scientific congress organiser.
It greatly reduces the workload in providing the following features:
Online Registration
Multiple ticket types - Early Bird, Advance, Standard.
Multiple categories - Ophthalmologists, Healthcare Professionals, Trainees, etc.
Online Payment
Support most popular payment methods, such as Visa, MasterCard, American Express, UnionPay and Google Pay
Multiple concurrent payment gateways - PayPal, Stripe. Eliminate the problem of restricted access to certain payment gateway in some countries. e.g. Pakistan could not access PayPal.
Registration confirmation and receipt email
Auto send out confirmation email upon application.
Auto send out receipt email upon payment.
Embed QR code in the confirmation email for onsite check-in.
Onsite check-in
Fast check-in by scanning receipt email QR code.
Manual check-in by searching participant's name, email, etc.
Avoid duplicate entry via real time participant's status update.
Real time attendance dashboard for organizer.
Auto print badge with pre-defined format and style.
RSVP Speaker, Judging Panel or Abstract Reviewer invitation
streamline the invitation process by using pre-defined email template.
Increase response rate by embedding accept or reject links in email directly.
Auto notify organiser of invitee response by email.
Breakout Sessions
Setup session schedule in calendar view.
Support concurrent breakout sessions.
Speaker crash alert to avoid assigning same speaker in concurrent breakout sessions.
Allow speaker to review their own schedules online.
Abstract Submission and Review
Multiple type of abstract - Free Paper, Video, E-Poster, Poster, Instruction Course
Assign submitted abstracts to reviewer automatically.
Proof-read submitted abstract and export data for abstract book printing.
Travel Grant Application
Allow participant to apply for travel grant.
Organiser could setup a judging panel by invitation.
Manage application result and waive corresponding participant registration fee.
Congress App
The “Congress App” could be customised to add Sponsor and Exhibitor provided banners, popup ad.
| Target users | Congress participants |
Features:
Daily popup reminder for upcoming session
Delegate login with same congress system credentials
Session calendar
Speaker profiles
Abstract reading
Sponsor and Exhibitor profiles
Congress information
Floor plan
Push notifications for public announcement
Daily congress updates
Congress Helper App
The “Congress Helper App” is used to handle the onsite check-in, onsite new registration, session attendance, merchandise or gift redemption, etc.
| Target users | Organizer, Onsite Helpers |
Features:
Onsite check-in with real time status update
Search registration by name, email
New onsite registration
Pre-ordered merchandise or free gift redemption
Session room attendance
Badge printing
Speaker Ready Room System
The “Speaker Ready Room System” is used to manage the speaker presentation files. Speaker could upload presentation file and playback in breakout session rooms.
| Target users | Speakers, Session Room operators |
Features:
Speaker login with same congress system credentials.
Speaker reviews his/her own schedule.
Speaker uploads single or multiple presentation files for each session/topic.
Session room operator reviews uploaded files for each session/topic.
Session room operator plays back presentation files according to session schedule.
Onsite Engineer support
Questwork also provides onsite engineer support to organiser.
Our services include:
On loan of badge printer, android mobile phones and Wi-Fi access points
Setup of registration counter for delegate check-in.
Setup of speaker ready room system.
Setup of session room playback system.
Monitoring and troubleshooting of various systems and network.
Providing help to organiser in updating website and send out push notification.