Helper - Session Room Operation Manual

Duties:
  * To Display Speaker Biography for Session Chair.
  * To take attendance by the Congress Helper App.
  * Report any problem to speaker ready room.

• Open the “APAO Congress” app on the iPad Mini.
• Tap the [Session] button in the home screen.
• A “Session List” will be shown, locate the current session by date, time and venue.
• Tap the current session to see the “Session View”.
• Perform the followings to the Session Chair.
  • Tap a Topic in the topic list will display the “Topic View”.
  • Tap the Speaker's name in the “Topic View”.
  • It will then display the Speaker's profile. If that speaker has updated his/her biography, it will be displayed too.
  • Click the top-left [< Back] button twice to return to the “Session View”.
  • Repeat the above 4 steps for another topic.
• After the session is finished, collect back the iPad mini for next session.

Home Screen	Session List	Session View

Topic View	Speaker Profile

• You are required to use the Congress Helper app to take attendance for each session.
• Open the “Congress Helper” app on the Android phone.

• If you have a separate handheld scanner, pair the scanner to the mobile phone first. (Watch YouTube)
• Tap the [Settings] button in the home screen. You will be asked to login with password.
  • Switch on the handheld scanner.
  • Tap [Bluetooth] button, it will display a list of bluetooth devices.
  • Find the correct one (either CS4070 or QC7556) and tap the button next to it.
  • If pair successfully, you should hear a “beat” sound from the scanner and see it is connected on the mobile phone.
  • Go back to the home screen by tapping the top-left [←-] button.

• Tap the [Attendance] button in the home screen.
• Tap the top “Click to change settings” button and select the current session by date, time and venue.
• It will display the session time, venue and theme on the top. If it is incorrect, tap again to choose another session.
• Scan the delegate badge's QR code.
  • If the delegate is allowed to enter the session room, it will display his/her last name and registration code after scan.
  • If the delegate is NOT allowed to enter (one-day pass), it will display “UNAUTHORIZED”. The admission date, if any, should be printed at the bottom of the delegate badge, please double check to make sure that is correct.
• After each session, repeat the above step to choose another session.

In case there is any abnormal situation in session room, please report to the Speaker Ready Room immediately.

Examples:

• Video inside the PowerPoint could not be played properly.
• Remote clicker could not control the PowerPoint presentation.
• Computers in the session room could not connect to the server.
• PowerPoint presentation file could not be showed.