Helper - Speaker Ready Room Operation Manual

Duties:
  * To help Speaker to upload the presentation file to the server.
  * To write "Note to session room operator", if need.

• https://www.youtube.com/watch?v=-SAsnzzyv8s&list=PLr_utZPSrK_0u1gr1AOvGAwjRb5wGlvGZ

• Plug in the speaker's USB drive or download the file from internet.
• If the speaker needs to edit the file, let s/he edit it on the USB drive.
• Then, copy the presentation files (either PPT or PPTX) to the upload workstation's “Desktop”.
• Unplug the USB drive before you upload the file.

• Open the Google Chrome browser and open SRRS URL. Default is http://192.168.88.200/
• Login the SRRS with speaker's last name (case insensitive) and registration code. You could find both on Speaker's badge.
• On top-right will display the speaker's name, check it.
• After login, click the [Speaker Ready Room] button on top menu.

• On the right will display a presentation topic list of this speaker.
  • Ask Speaker to confirm the topic list is correct.
  • Find the specific topic and click the [Choose File] button and select the file from “Desktop”.
    • There should be only ONE file for each topic.
    • If the speaker has a separate video, ask the Technician to embed it inside the PowerPoint file before upload. A PowerPoint file with video must be saved in PPTX format.
  • It will display the % progress during uploading.
  • After it is finished, click the [Review] button to review the presentation file.
  • Check the playback of the PowerPoint file is ok, especially the playback of video file, if any.
  • If need, repeat the above steps to upload another presentation file.
• When it is done, click the top-right dropdown [Logout] button to logout.

Top Menu

Topic not uploaded yet (yellow)

Topic has uploaded file

If the speaker has special request to the session room, such as using his/her own computer for presentation. Besides uploading the presentation file, you should write a note to the operator.

• Login the SRRS with speaker's account as usual.
• Find the specific topic from the topic list as above.
• Click the [Note] button on top of the topic.
  • Write the note in the popup window and then click [Save] button.
• The [Note] button should change to “Yellow” color.
• Logout the speaker's account.

No Note (white}	With Note (yellow)

• Only PowerPoint file and Keynote file
• NO PDF

• On Day 1 morning, a lot of speakers will show up to upload their files
• We will reserve half of the computers for them to make sure they could upload the file before the session starts

• Please greet the speaker at the entrance
• If all computers are occupied, please lead them to the waiting area and sit in row

• No. The organizer has guide line for the speaker to upload their files in the speaker ready room. They are not supposed to use their own computer in session room.
• If the speaker insists, you may ask him/her to go to the session room half day before to arrange it with the technician.

• Please arrange it with the organizer. You may introduce him/her to the oranizer.

• No. Please embed it inside a PowerPoint or Keynote file.

• Most likely s/he may have more than one registration. So the registration code associate with the presentation is NOT the one s/he got in the registration counter.
• Login with “speaker” account and search the presentation name or speaker name instead.

Sometimes the chair person wants to check the upload status of his/her session. You could do it 2 ways.

• Inside “Speaker Ready Room”, search one of the speaker and then locate the session code
  • then search the “session code” to see all presentations.
• Inside “Session Room”, search by date and venue of the session