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Helper - Speaker Ready Room Operation Manual
The Speaker Ready Room System (SRRS) ONLY accept PowerPoint presentation file. Mac Kyenote file is NOT supported yet.
Duties: * To help Speaker to upload the presentation file to the server. * To write "Note to session room operator", if need.
Training Video
Upload the Presentation File
Please note that every time the speaker upload a file to the same topic, the new file will replace the previous one.
Get the Presentation file
- Plug in the speaker's USB drive or download the file from internet.
- If the speaker needs to edit the file, let s/he edit it on the USB drive.
- Then, copy the presentation files (either PPT or PPTX) to the upload workstation's “Desktop”.
- Unplug the USB drive before you upload the file.
Always unplug the USB drive before you upload. If speaker has more than 1 presentation, copy all of them to the workstation before unplug the USB drive.
Login to the System
- Open the Google Chrome browser and open SRRS URL. Default is http://192.168.88.200/
- Login the SRRS with speaker's last name (case insensitive) and registration code. You could find both on Speaker's badge.
- On top-right will display the speaker's name, check it.
- After login, click the [Speaker Ready Room] button on top menu.
Upload Presentation File(s)
- On the right will display a presentation topic list of this speaker.
- Ask Speaker to confirm the topic list is correct.
- Find the specific topic and click the [Choose File] button and select the file from “Desktop”.
- There should be only ONE file for each topic.
- If the speaker has a separate video, ask the Technician to embed it inside the PowerPoint file before upload. A PowerPoint file with video must be saved in PPTX format.
- It will display the % progress during uploading.
- After it is finished, click the [Review] button to review the presentation file.
- Check the playback of the PowerPoint file is ok, especially the playback of video file, if any.
- If need, repeat the above steps to upload another presentation file.
- When it is done, click the top-right dropdown [Logout] button to logout.
 |  |  |
| Top menu | Topic not uploaded yet (yellow) | Topic has uploaded file |
Write "Note to operator"
If the speaker has special request to the session room, such as using his/her own computer for presentation. Besides uploading the presentation file, you should write a note to the operator.
- Login the SRRS with speaker's account as usual.
- Find the specific topic from the topic list as above.
- Click the [Note] button on top of the topic.
- Write the note in the popup window and then click [Save] button.
- The [Note] button should change to “Yellow” color.
- Logout the speaker's account.
 |  |
| Empty Note (white} | With Note (yellow) |