course:congress_setup:session_room:start

Session Room Setup

Please setup the Session Room as follows. A Control Panel should be setup to host all IT equipment.

Logistics Items

Item Qty Remarks
Notebook 2 Local IT
Remote clicker 1 Local IT
Laser Pointer 1 Local IT
Video Switch 1 Local IT
Gigabit Ethernet Switch 1 Local IT
Cat5E Network Cable Local IT

Network

  • Local IT vendor will setup a Gigabit intranet connecting the two Notebooks in the Session Room.
  • The notebook could open the Speaker Ready Room System at http://192.168.99.10
  • All computers in Session Room will get auto IP address from DHCP server in Speaker Ready Room.

Workstation

Software

For the workstation, please make sure each of them have installed the following software.

Software Remarks
Windows 7 Professional (English)
PowerPoint 2013
latest Google Chrome browser
Adobe Acrobat Reader
Any software to play WMV, MOV and MP4 videos
Any antivirus software
session.exe Download here. Unzip it and copy to c:\session\session.exe
Poll Everywhere for PowerPoint https://www.polleverywhere.com/app/powerpoint/win
Google Chrome Browser Settings

Change Google Chrome browser settings:

  • Open Chrome Settings
    • On Startup
      • select “Open a specific page or set of pages.”
      • click “Set pages” link
    • Default browser
      • click button [Make Google Chrome the default browser]
Google Chrome Download
  • Change the default behaviour to “Always open” PowerPoint files

Session.exe
  • If installed correctly, double click a Powerpoint file on the local harddisk will open it in slideshow mode automatically.
PollEverywhere Presenter plugin
  • After installing the PollEverywhere Presenter plugin, it should have an additional button on top of the PowerPoint.
  • If not, that means the installation is failed, please try to reinstall.

Acceptance Test

We will test the equipment in the Session Room as follows:

Test Result
All computer could get IP from DHCP server
Each computer screen could be displayed via projector
All computer could open http://192.168.99.10 by Chrome
All computer could download and run the sample Powerpoint automatically
All computer could play the video inside the sample Powerpoint properly
  • course/congress_setup/session_room/start.txt
  • Last modified: 2017/03/01 09:04
  • by don.lee