APAO 2023 - Scientific Congress
Organiser official website, https://apaophth.org
| Organizer | Asia-Pacific Academy of Ophthalmology |
|---|---|
| Venue | KLCC, Kuala Lumpur, Malaysia |
| Duration | Feb 23-26, 2023 (4 days) |
| Target audience | Ophthalmologists, Healthcare Professionals |
| Target no. of participants | 5,000 |
Services Provided by Questwork
- Congress Website
- Congress System
- Congress App
- Congress Helper App
- Speaker Ready Room System
- Onsite Engineer support
Congress Website
Reference, https://2023.apaophth.org
Create and maintain dedicated “congress website” for public visitors. Provide training to organiser so that they could update the website content in a timely manner.
Features:
- using Wordpress CMS
- support wide range of free plugins to enhance website
- support multilingual display
- schedule popup reminders for specific sessions
- using sponsor and exhibitor provided artwork for popup
- send push notifications via browser for public announcement from organiser
Congress System
Questwork “Congress System” is an All-In-One solution for scientific congress organiser.
| Target users | Organisers |
|---|
It greatly reduces the workload in providing the following features:
- Online Registration
- Multiple ticket types - Early Bird, Advance, Standard.
- Multiple categories - Ophthalmologists, Healthcare Professionals, Trainees, etc.
- Online Payment
- Support most popular payment methods, such as Visa, MasterCard, American Express, UnionPay and Google Pay
- Multiple concurrent payment gateways - PayPal, Stripe. Eliminate the problem of restricted access to certain payment gateway in some countries. e.g. Pakistan could not access PayPal.
- Registration confirmation and receipt email
- Auto send out confirmation email upon application.
- Auto send out receipt email upon payment.
- Embed QR code in the confirmation email for onsite check-in.
- Onsite check-in
- Fast check-in by scanning receipt email QR code.
- Manual check-in by searching participant's name, email, etc.
- Avoid duplicate entry via real time participant's status update.
- Real time attendance dashboard for organizer.
- Auto print badge with pre-defined format and style.
- RSVP Speaker, Judging Panel or Abstract Reviewer invitation
- streamline the invitation process by using pre-defined email template.
- nearly 2,000 invitations have been sent.
- Increase response rate by embedding accept or reject links in email directly.
- over 90% response rate
- Auto notify organiser of invitee response by email.
- Breakout Sessions
- Setup session schedule in calendar view.
- Support concurrent breakout sessions.
- Speaker crash alert to avoid assigning same speaker in concurrent breakout sessions.
- easily keep track of >700 speakers schedule.
- Allow speaker to review their own schedules online.
- Abstract Submission and Review
- Multiple type of abstract - Free Paper, Video, E-Poster, Poster, Instruction Course
- allow upload of PDF, video files along with submission.
- Assign submitted abstracts to reviewer automatically.
- greatly reduce workload as there are more than 1,500 abstracts and 300 reviewers.
- Proof-read submitted abstract and export data for abstract book printing.
- Travel Grant Application
- Allow participant to apply for travel grant.
- Organiser could setup a judging panel by invitation.
- Manage application result and waive corresponding participant registration fee.
Congress App
The “Congress App” could be customised to add Sponsor and Exhibitor provided banners, popup ad.
| Target users | Congress participants |
|---|
Features:
- Daily popup reminder for upcoming session
- Delegate login with same congress system credentials
- Session calendar
- Speaker profiles
- Abstract reading
- Sponsor and Exhibitor profiles
- Congress information
- Floor plan
- Push notifications for public announcement
- Daily congress updates
Congress Helper App
The “Congress Helper App” is used to handle the onsite check-in, onsite new registration, session attendance, merchandise or gift redemption, etc.
| Target users | Organizer, Onsite Helpers |
|---|
Features:
- Onsite check-in with real time status update
- Search registration by name, email
- New onsite registration
- Pre-ordered merchandise or free gift redemption
- Session room attendance
- Badge printing
Speaker Ready Room System
The “Speaker Ready Room System” is used to manage the speaker presentation files. Speaker could upload presentation file and playback in breakout session rooms.
| Target users | Speakers, Session Room operators |
|---|
Features:
- Speaker login with same congress system credentials.
- Speaker reviews his/her own schedule.
- Speaker uploads single or multiple presentation files for each session/topic.
- Session room operator reviews uploaded files for each session/topic.
- Session room operator plays back presentation files according to session schedule.
Onsite Engineer support
Questwork also provides onsite engineer support to organiser.
Our services include:
- On loan of badge printer, android mobile phones and Wi-Fi access points
- Setup of registration counter for delegate check-in.
- Setup of speaker ready room system.
- Setup of session room playback system.
- Monitoring and troubleshooting of various systems and network.
- Providing help to organiser in updating website and send out push notification.