Scientific Congress

• Reference:
  • Congress website, https://2023.apaophth.org
  • Official website, https://apaophth.org
• Target audience: Ophthalmologists, Healthcare Professionals
• Number of participants: ~5,000

• Congress System
• Congress Helper App
• Delegate App
• Speaker Ready Room System
• Onsite Engineer support

Questwork Congress System is an All-In-One solution for scientific congress organiser. It greatly reduces the workload in providing the following features:

• Online Registration
  • Multiple ticket types - Early Bird, Advance, Standard.
  • Multiple categories - Ophthalmologists, Healthcare Professionals, Trainees, etc.
• Online Payment
  • Support most popular payment methods, such as Visa, MasterCard, American Express, UnionPay and Google Pay
  • Multiple concurrent payment gateways - PayPal, Stripe. Eliminate the problem of restricted access to certain payment gateway in some countries. e.g. Pakistan could not access PayPal.
• Registration confirmation and receipt email
  • Auto send out confirmation email upon application.
  • Auto send out receipt email upon payment.
  • The QR code in the receipt email also serve for onsite check-in.
• Onsite check-in
  • Fast check-in by scanning receipt email QR code.
  • Manual check-in by searching participant's name, email, etc.
  • Avoid duplicate entry via real time participant's status update.
  • Real time attendance dashboard for organizer.
  • Optionally print badge with pre-defined format and style.
• RSVP Speaker or Abstract Reviewer invitation
  • streamline the invitation process by using pre-defined email template.
    • nearly 2,000 invitations have been sent.
  • Increase response rate by embedding accept or reject links in email directly.
    • over 90% response rate
  • Auto notify organiser of invitee response by email.
• Breakout Sessions
  • Setup session schedule in calendar view.
  • Support concurrent breakout sessions.
  • Speaker crash alert to avoid assigning same speaker in concurrent breakout sessions.
    • easily keep track of >700 speakers schedule.
  • Allow speaker to review their own schedules online.
• Abstract Submission and Review
  • Multiple type of abstract - Free Paper, Video, E-Poster, Poster, Instruction Course
    • allow upload of PDF, video files along with submission.
  • Assign submitted abstracts to reviewer automatically.
    • greatly reduce workload as there are more than 1,500 abstracts and 300 reviewers.